The Fastest Way to Improve Your Conference Calls

Do you enjoy conference calls? Despite good intentions, conference calls often end up being train wrecks of epic proportions. People check out. People leave, multitask, or argue. Sometimes one voice will be easy to hear but others are inaudible.

Compounding this is a very common practice. Maybe you fall into this practice. I've seen it over and over and even been a participant myself. The flawed practice is mixing the group, with part of the call all together in one conference room and the rest of the group off site on separate phones. A variation of this, and even tougher to manage, is a chain of conference rooms with groups of people sharing one phone at each location.

What's wrong with this arrangement?

People are then communicating on different levels, in different channels, and on different status plane. In any room you have the issues of status to deal with. When you put some people together in one room, that is one status dynamic to manage. When you mix that with multiple locations, the status range becomes unmanageable. It also tends to favor wherever the "home" location is much to the detriment of anyone else. Frustration and ineffective behaviors results.

How to fix that? It's simple, but it takes some guts. Follow this rule:

"If anyone is calling in alone, everyone is calling in alone."

Rather than have groups in some locations and individuals in others, allow (and require) every participant in the call to call in, using a common conference call number. This puts everyone on the same level of participation, technology, and status. No more rolling of eyes at something someone on the line said so that some people know your reaction and some do not. No more secret coded body language disparaging or supporting someone on the phone. Set up everyone as equal, and your chances of achieving equality increase geometrically.

If anyone is on the phone, everyone is on the phone. And for better quality, make it one person one phone.

Try it. You'll enjoy much, much better conference calls.

-- doug smith

Comments

At the Root

Why would a happy person ever harm anyone? I don't think that they would. When we are happy, content, and at peace any effort to disturb or harm anyone else will just disturb or harm ourselves as well. When we experience someone trying to disturb or harm us we can be sure that they are already in pain. Fighting back might seem valid, but will it help? What if we helped heal the pain at the root? Difficult people did not become difficult randomly. Something, in need of healing, caused it. -- doug smith

Learn Beyond The Point Of Discomfort

Do you always learn things the first time you try them? If you do, please teach me how you do that! Learning takes the right attitude, the right tools, and the right repetition of trials. We fall off that bike the first time we get on it. We hit a sour note the first time we pick up a horn. We learn by degrees, even when we earn a degree. We seldom learn anything perfectly the first time we try it. Or the second, or the third... Yet we so often stop at the point of competency. That's when the learning has just begun! There is a huge range of learning ahead of and beyond competency. It's the road to mastery. We do not need to master everything. But imagine the joy of mastering what matters to you most. Wouldn't that be great? Wouldn't that be life-enhancing? And (most important) won't that take more learning than you've already done? -- Doug Smith

Thriving Teams

Thriving leaders thrive as their teams thrive. It's a partnership. It's a deal. It takes constant support and service to sustain a high performance team. Thriving leaders recruit with the enthusiasm they show for their team. People can tell when your team is cohesive, cooperative, and collaborative and people crave that for themselves. Create and support a team that supports each other and others will rally to the cause. You have no weak links. You have no poor performers. You have no superstars. You do have team members who need your guidance and support. That's the role of a leader. -- doug smith

Not Everything Is Possible

If what you want is impossible, want something else. -- doug smith

Work Your Way There

Big goals need little goals to build momentum. -- doug smith

Enjoy AND Improve

Do you enjoy success? If that seems like a silly question (Of COURSE I enjoy success!) think about it from another perspective. Sometimes we can taper down our enjoyment and appreciation of something because we know it's not perfect yet, and how can we be happy if it's not perfect? I do that somethings. It's not helpful. OF COURSE it's not perfect: nothing else and nothing ever will be. There are no perfect people, processes, performances, or plan. If we wait for perfection, we'll just keep waiting (and probably without gaining ground...) Let's do both. Let's enjoy our current level of success and achievement while also working to improve it. Performance must constantly improve, AND we can enjoy our exiting improvements. -- doug smith

Of Course It's Not Easy

It's not the problem that upsets you, it's not getting what you want. Get clarity about what you REALLY want, and then work relentlessly to get it. If it was easy, how much fun would it REALLY be? -- doug smith

Money Isn't Everything

The profit motive is a poor substitute for genuine value. Money isn't everything. It's not even the most important thing. Oh, sure it's incredibly important. As a person who has many times wondered if there would be enough cash to pay the bills, I have come to respect mightily the value of money. But money is transactional. People are more than transactions. What we value most is more than money can buy, is more than a transaction, is a character of depth and peacefulness, and yes, love that is earned, not bought. Think about that for a minute. -- doug smith

It's About The Cause

The art of leadership is keeping the ego out of the play. It's not about you. It's never about you. As a leader, it's about the cause. -- doug smith

Competition AND Collaboration?

There's no avoiding competition -- or at least, when you do avoid it there could be unsavory side-effects if it's there anyway. Even when we prefer, and manage to facilitate collaboration and cooperation INSTEAD of competition there will still be some competition blending into the mix. It's part of who we are. It's largely how we operate. I didn't invent that, I just navigate it. How about you? Whether we are collaborating or competing we should do it with respect. There's no reason to disparage the competition. Calling your competition names just makes you a name-caller. It doesn't make you a better competitor. So go ahead and compete if that's the nature of your game. But mix a bit of collaboration and cooperation in there and see how that improves your results. Your support team just might be larger than you think! -- doug smith

High Performance Leadership

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